Auto Top up rooms

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This page explains how to offer only a limited number of your rooms for sale and add increase the inventory  whenever one room is booked.

Use

You can use this method if:

You have a number of individual rooms connected to individual listings at a channel and want to limit the number of rooms you offer at any one time.

{{#fas:exclamation-triangle}} If you are using dependencies please test thoroughly to make sure your set up reflects your rules. If you are connecting one physical room more than once to a booking channel you are risking overbookings.

How it works

Bookings are assigned to the 'real' room (Top-up). The virtual room (Double) will control the maximum number of units available in Top-up

The total number of units/rooms available will show as the lower number and will be 'topped - up' as each new booking is created in the calendar, until the total bookings meet the total inventory.

Set up

Example: A hotel has 10 double rooms. They want to offer only 2 rooms for booking and open an additional room whenever they receive a booking.

Step 1: Create "real" room

  • Go to {{#fas:cog}} (SETTINGS) PROPERTIES > ROOMS and add a room
  • Go to {{#fas:cog}} (SETTINGS) PROPERTIES > ROOMS > SETUP
    • Give room a "Name"
    • Set "Quantity" = 10
    • If you do not want to show the room on the booking page set Sell Priority = Hide (optional)
    • Set Overbooking Protection =Property
    • Use the context help {{#far:question-circle}} for further setup instructions.

Step 2: Create a virtual room (Double)

  • Go to {{#fas:cog}} (SETTINGS) PROPERTIES > ROOMS and add a room
  • Go to {{#fas:cog}} (SETTINGS) PROPERTIES > ROOMS > SETUP
    • Give the room a "Name"
    • Set "Quantity" = 2
    • Set all other settings to the same characteristics as your "real" room
    • If you do not want to show the virtual room on the booking page set Sell Priority = Hide (optional)
    • Set Overbooking Protection =Property

Step 3: Set dependencies for the virtual room

Double

Go to {{#fas:cog}} (SETTINGS) PROPERTIES > ROOMS > DEPENDENCIES and set:

  • Requires Availability in = Top-up
  • Combination Logic = Any room must be available
  • Assign Bookings to = Top-Up

Top-up

Go to {{#fas:cog}} (SETTINGS) PROPERTIES > ROOMS > DEPENDENCIES and set:

  • Use Prices from = Double (Double needs prices for availability calculation)

Step 4: Check existing bookings

If you already have bookings in the virtual room type you need to move them to one of the real room

Manage bookings

{{#fas:exclamation-triangle}} If you manually add a booking you need to do this in the "real" room not in the virtual room.