Combine two rooms to sell as a suite

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This page explains how to use virtual rooms to sell two rooms independently and as a suite at the same time

Use

You can use this method if: You sell individual rooms and link them together to sell as a suite.

{{#fas:exclamation-triangle}} If you are using dependencies please test thoroughly to make sure your set up reflects your rules. If you are connecting one physical room more than once to a booking channel you are risking overbookings.

How it works

Selling rooms individually or as a suite. Bookings are assigned to the 'booked' room and a mirror booking is shown in the dependencies to close

The virtual room requires availability in all of the real rooms. Bookings are assigned to the room/suite and mirrored in the other room/suite closing the availability.

Example 1 : A B&B has 2 rooms (single and double). The rooms can be sold individually or together as a suite.

Set up

Step 1. Set up your "real" rooms:

  • Go to {{#fas:cog}} (SETTINGS) PROPERTIES > ROOMS and add a room for each of your rooms
  • Go to {{#fas:cog}} (SETTINGS) PROPERTIES > ROOMS > SETUP
    • Create one room double
    • Set "Quantity" = 1
    • Create one room single
    • Set "Quantity" = 1
    • Use the context help {{#far:question-circle}} for further setup instructions.

Step 2. Set up your "virtual" room: (Suite)

  • Go to {{#fas:cog}} (SETTINGS) PROPERTIES > ROOMS and add a room for each of your rooms
  • Go to {{#fas:cog}} (SETTINGS) PROPERTIES > ROOMS > SETUP
    • Create one room Suite
    • Use the context help {{#far:question-circle}} for further setup instructions.

Step 3. Set up the room dependency settings:

Go to {{#fas:cog}} (SETTINGS) PROPERTIES > ROOMS > DEPENDENCIES and set:

Suite:

  • Requires Availability in = double
  • Requires Availability in = single
  • Combination Logic = all rooms must be available
  • Dependency Level = Ignore Sub Dependencies
  • Assign Bookings to = This room

Optional: If you want to see the bookings in your virtual room you can use the "Include Bookings from" setting. This will mirror the bookings from the "real" rooms into the virtual room.

Double:

  • Requires Availability in = nothing selected
  • Combination Logic = Sum of all bookings
  • Dependency Level = Ignore Sub Dependencies
  • Include Bookings from = Suite
  • Assign Bookings to = This Room

Single:

  • Requires Availability in = nothing selected
  • Combination Logic = Sum of all bookings
  • Dependency Level = Ignore Sub Dependencies
  • Include Bookings from = Suite
  • Assign Bookings to = This Room

Example 2: A Lodging has 2 identical rooms which are set up as one room type with the quantity of 2. The rooms can be sold individually or together as a suite.

Set up

Step 1. Set up your "real" rooms:

  • Go to {{#fas:cog}} (SETTINGS) PROPERTIES > ROOMS and add a room for each of your rooms
  • Go to {{#fas:cog}} (SETTINGS) PROPERTIES > ROOMS > SETUP
    • Give each room a "Name"
    • Set "Quantity" = 2.

Step 2. Set up your "virtual room" Suite

  • Go to {{#fas:cog}} (SETTINGS) PROPERTIES > ROOMS and add a room for each of your rooms
  • Go to {{#fas:cog}} (SETTINGS) PROPERTIES > ROOMS > SETUP
    • Give each room a "Name"
    • Set "Quantity" = 1.

Step 3. Set up the room dependency settings:

Go to {{#fas:cog}} (SETTINGS) PROPERTIES > ROOMS > DEPENDENCIES and set:

Suite:

  • Requires Availability in = select all the individual rooms. (2 to 12 of them)
  • Combination Logic = 2 units must be available
  • Dependency Level = Ignore Sub Dependencies
  • Assign Bookings to = This room

Rooms:

  • Requires Availability in = suite
  • Combination Logic = Sum of all bookings
  • Dependency Level = Ignore Sub Dependencies
  • Include Bookings from = Suite
  • Assign Bookings to = This Room

Optional: If you want to see the bookings in your virtual room you can use the "Include Bookings from" setting. This will mirror the bookings from the "real" rooms into the virtual room. Please note that the unit allocation within the units of the virtual room will not work in this case.

Example 3: A Lodging has a double room and a twin room. The twin room is also sold as king room. The double and the twin room are sold as Suite 1 and the double and the king room are sold as Suite 2

The 2 real rooms and the king room can all be sold separately as well as the 2 suites.

Step 1. Set up your "real" rooms

  • Go to {{#fas:cog}} (SETTINGS) PROPERTIES > ROOMS and add a room for each of your rooms
  • Go to {{#fas:cog}} (SETTINGS) PROPERTIES > ROOMS > SETUP
    • Create a Room - Name - Double
    • Set "Quantity" = 1
    • Create a Room - Name - Twin
    • Set "Quantity" = 1

Step 2. Set up your "virtual" rooms

  • Go to {{#fas:cog}} (SETTINGS) PROPERTIES > ROOMS and add a room for each of your rooms
  • Go to {{#fas:cog}} (SETTINGS) PROPERTIES > ROOMS > SETUP
    • Create a Room - Name - King
    • Set "Quantity" = 1
    • Create a Room - Name - Suite 1
    • Set "Quantity" = 1
    • Create a Room - Name - Suite 1
    • Set "Quantity" = 2

Step 3. Set up the room dependency settings: Go to {{#fas:cog}} (SETTINGS) PROPERTIES > ROOMS > DEPENDENCIES and set:

King:

  • Requires Availability in = Twin
  • Combination Logic = Sum of all bookings
  • Dependency Level = Ignore Sub Dependencies
  • Include Bookings from = nothing selected
  • Assign Bookings to = This Room


Suite 1:

  • Requires Availability in = Twin and Double
  • Combination Logic = All rooms must be available
  • Dependency Level = Ignore Sub Dependencies
  • Include Bookings from = nothing selected
  • Assign Bookings to = This Room

Suite 2:

  • Requires Availability in = Twin and Double
  • Combination Logic = All rooms must be available
  • Dependency Level = Ignore Sub Dependencies
  • Include Bookings from = nothing selected
  • Assign Bookings to = This Room

Double:

  • Requires Availability in = nothing selected
  • Combination Logic = Sum of all bookings
  • Dependency Level = Ignore Sub Dependencies
  • Include Bookings from = Suite 1, Suite 2
  • Assign Bookings to = This Room

Twin:

  • Requires Availability in = nothing selected
  • Combination Logic = Sum of all bookings
  • Dependency Level = Ignore Sub Dependencies
  • Include Bookings from = King, Suite 1, Suite 2
  • Assign Bookings to = This Room


Example 4: A B&B has 3 standard rooms (tulip, iris, rose) and one economy room. Tulip can be combined with the economy room to form a suite.

1. Set up your "real" rooms:

  • Go to {{#fas:cog}} (SETTINGS) PROPERTIES > ROOMS and add a room for each of your rooms
  • Go to {{#fas:cog}} (SETTINGS) PROPERTIES > ROOMS > SETUP
  • Create one room type standard
    • Set Name = iris and rose
    • Set "Quantity" = 2
    • Set "Sell Priority"= hide to hide the room from your booking page
  • Create one room standard
    • Set Name = tulip
    • Set "Quantity" = 1
    • Set "Sell Priority"= hide to hide the room from your booking page
  • Create the economy room
    • Set Name = economy
    • Set "Quantity" = 1

2. Set up your "virtual" rooms:

  • Go to {{#fas:cog}} (SETTINGS) PROPERTIES > ROOMS and add a room for each of your rooms
  • Go to {{#fas:cog}} (SETTINGS) PROPERTIES > ROOMS > SETUP
  • Create one room type standard
    • Set Name = standard
    • Set "Quantity" = 3
  • Create one room type Suite
    • Set Name = Suite
    • Set "Quantity" = 1

3. Set up the room dependency settings: Go to {{#fas:cog}} (SETTINGS) PROPERTIES > ROOMS > DEPENDENCIES and set:

  • Room type standard room:
    • Requires Availability in = room type standard containing iris and rose
    • Requires Availability in = tulip
    • Combination Logic = Sum of all bookings
    • Assign Bookings to = First available dependency room
  • Suite:
    • Requires Availability in = tulip
    • Requires Availability in = economy room
    • Combination Logic = all rooms must be available
    • Assign bookings to = This room
  • Tulip:
    • Requires Availability in = nothing selected
    • Include Bookings from = Suite
    • Combination Logic = Sum of all bookings
    • Assign bookings to = This room
  • Economy:
    • Requires Availability in = nothing selected
    • Include Bookings from = Suite
    • Combination Logic = Sum of all bookings
    • Assign bookings to = This room


Distribution.jpg view large


{{#fas:exclamation-triangle}} Note  Test dependencies carefully. If you are using dependencies please test thoroughly to make sure your set up reflects your rules. If you are connecting one physical room more than once to a booking channel you are risking overbookings.